Sanford School of Public Policy Smoking Policy
Effective May 14, 2007, the Sanford School of Public Policy prohibits smoking in or at the entrances of the Sanford Building
and Rubenstein Hall. This includes the area adjacent to the traffic circle,
the bike rack at the Towerview Drive entrance and the loading dock areas of
both buildings. The School has setup a location on the right hand side
of the drive into the Public Policy Parking Lot. The area has smoking receptacles and
a picnic table. This is the only location where smoking is allowed at the
School. The Dean asks that everyone observe the guidelines about smoking
set by the University in the Staff Handbook and respect the policy set by
the Sanford School.
Please advise all students, staff and faculty members affiliated with the
Sanford School of this smoking policy for both buildings.
Sanford School of Public Policy Alcohol Policy
Persons are expected to know and abide by all applicable state and federal
laws and University policies and procedures. Ultimately, people are responsible
for their own behavior; however, if a Duke University or Non-Duke University
organization provides alcohol as part of their event they share in the responsibility
to provide a safe environment for all attendees. The Sponsoring Group, which
is the group or organization responsible for paying any costs associated
with the event, will be held accountable for any and all violations of this
policy. Sanctions for a violation may include, but are not limited to, loss
of space reservation privileges, loss of student group recognition, or other
sanctions pursuant to the University Judicial Code.
The following requirements must be met at all functions at the School where
alcohol is served:
- No alcohol is permitted for undergraduate student sponsored events at the
- There must be a licensed bartender with his/her own liquor license who provides
professional bartending for any group over 50 attendees. Groups with attendance
of 50 attendees or less may serve alcohol so long as one representative from
the Sponsoring Group is present at the event and follows the requirements listed
in this policy statement.
- Every event serving alcohol should have one person from the Sponsoring Group
for every 50 people attending the event.
- Members of Sponsoring Groups include staff and/or faculty from School
Centers and Programs, Sponsoring Group staff, School Party Monitors.
- i. To become an School Party Monitor the person should be at least a graduate
level student and taken and passed the School Party Monitor training.
- At least one person (preferably two) from the Sponsoring Group must be designated
as the Responsible Contact(s) for the event.
- Responsible Contacts must be present at the event from beginning to end.
- Responsible Contacts should not consume alcohol immediately prior to or
during the event.
- The Responsible Contacts are responsible for overseeing and ensuring the
safety of the event, the distribution of alcohol, and the implementation of
- Responsible Contacts are to introduce themselves to the University Police
as well as any security guards and serve as the point persons with these agencies.
- Responsible Contacts will carry a cell phone, which will be turned on, with
them at all times during the event.
- Responsible Contacts, with the assistance of University Police and security
guards as needed, must be able to shut down an event if this policy is not
being implemented effectively or if other problems arise.
- Advertising or other communication that references the availability of alcohol
at a function may not promote alcohol as the focus of the event or promote excessive
drinking. Advertising and other communications are subject to the Event Coordinator’s
- Access to the event must be limited to invitees and controlled throughout
the event. For outdoor events, special steps must be taken (for example, tents
with sides or other significant barriers) to control access and delineate the
area for the event. The Sanford School reserves the right to require that
Sponsoring Groups provide security for events.
- A sufficient amount of alternative, nonalcoholic beverages must be available
at all events where alcohol is present. The amount of alternate non-alcoholic
beverages is subject to the Event Coordinator’s discretion.
- A sufficient amount of food must be available at all events where alcohol
is present. The amount of food is subject to the Event Coordinator’s
- If individuals under age 21 will be attending the function, the Sponsoring
Group is responsible for ensuring that they are not served any alcohol, and
must take appropriate precautions. Such precautions should include instructions
to the bartender to ask for proof of age whenever there is any possibility
that an individual is under 21.
- Only one source (i.e. one bar setup) of alcohol is permitted per 50 guests.
- The Sanford School reserves the right to refuse event reservations.
It is recognized that this document cannot address, in specific fashion, all possible social situations that may occur. Where these procedures are not specific on a particular point, individual and organizational hosts are expected to conduct their social events and themselves in the spirit of social responsibility consistent with these procedures.
Class on the Sanford Building Lawn